Terms & Conditions

Terms & Conditions

V-Q001 - Changes to Product / Processes

The Seller shall notify and obtain Vanguard Electronics approval of changes in product and/or process, changes of manufacturing facility location including changes of their external providers and significant changes to their Quality management Systems that will directly impact the product / service.

V-Q002 - Record Retention

The supplier shall retain records for 10 years that include at a minimum, date of manufacturing, batch lot I.D. control, Manufacturing facility of product / service, processing records, which are applicable to products / services provided for Vanguard Electronics.

V-Q003 - Purchase Order Number Identification

The supplier must identify Vanguard’s P.O. number on all documents included with the shipped material (Pack List, C of Cs, Analysis, etc)

V-Q004 - Critical Information Identification Requirements

All information including but not limited to, Manufactured date / shelf life / batch identification / country of origin / etc. must be typed and legible on supplier’s pack list or material certification. Information mentioned is preferred printed. Hand written information may be accepted conditionally by Vanguard Management while supplier implements printing method on future deliveries.

V-Q005 - Shelf Life Requirements

Items such as Chemicals / Epoxies / Compounds with limited Shelf Life shall be delivered to Vanguard having no less than 70% of shelf life remaining unless written approval from Vanguard is obtained accepting less than stated above.

V-Q006 - Distributors

Distributors (non-value added) quality management system shall be incompliance with the current revision of AS9120, ISO 9001, or have a Vanguard approved Quality Management System and shall be evidenced by a third party certification.

V-Q007 - Quality Flow Down to Sub-Tier Sellers -

Vanguard suppliers Quality System shall assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers. Sub=tier suppliers are responsible to comply with the same specifications and requirements specified on this Purchase Order.

V-Q008 - Documentation

Revision and Configuration Control - Seller shall assure they have the revision of the drawing matching the revision noted on this Purchase Order. If an item on this Purchase Order is controlled by a drawing that lists or references a Parts List (PL), the supplier must assure that they have the revisions in effect for the date of this Purchase Order. Supplier should contact the Procurement Agent whose name is on the Purchase Order for the current drawing revision level listing.

V-Q009 - Prohibition of Pure Tin

the uses of Pure Tin Plated finishes are strictly PROHIBITED. Any Tin PLating or Tin Solder processes shall contain NO LESS than 3 percent LEAD composition, unless specifically authorized in writing by the Vanguard Procurement Agent. The supplier is responsible for communicating these restrictions to subcontractors or sub-tier suppliers as required.

V-Q-010 - Foreign Object Elimination

Supplier is responsible for maintaining an active Foreign Object Elimination program to ensure materials remain free of foreign objects and or contaminants throughout processes from manufacturing through final packaging and shipping.

V-Q011 - Quality and On-Time requirements

Seller must deliver products / services which contain materials from original equipment manufacturer (OEM), original component manufacturer (OCM) that are: defect free; are NOT altered or counterfeit; reliable; accurate, in accordance to requirements of the product design and purchase order. Seller must notify Vanguard of nonconforming processes, products, or services and obtain approval for their disposition..

V-Q012 - Special process Control Requirements NADCAP Required)

A special Manufacturing Process is a process where it is not possible to assure, by typical verification techniques, that product integrity is achieved by the process. The Seller shall certify that these processes such as but not limited to: Plating / painting / soldering / radiography / welding / heat-treating / cleaning / electroplating Anodizing / chemical films were performed in accordance with specification requirements. The certificate shall identify the products processed, the Procurement Agent’s Purchase Order number, and the applicable specifications (including revision letters or numbers) to which the processes conform and the date and the name of the agency that performed the process if other than the Seller.


(shall be certified under NAS 410 Level 3) Non Destructive Test (NDT) requirements for all procured processed for Vanguard applies to, but is not limited to, the following Non Destructive Test methods: Liquid Penetrant (PT), Magnetic Particle (MT), Eddy Current (ET), Ultrasonic (UT), Radiography (RT)


The equipment or supplies furnished under this purchase order shall contain no metallic mercury or mercury compounds and reasonable steps shall be taken to ensure that said equipment or supplies are not contaminated with mercury or mercury compounds. Should the technical data package require mercury or mercury compounds, notify the Vanguard buyer.

V-Q015 - Conflict Minerals Prohibited

Seller must ensure product delivered comply with provisions of the Dodd-Frank Wall Street Reform for conflict minerals (tantalum, tin, tungsten, and gold). These minerals shall not originate from the Democratic Republic of Congo (“DRC”) or certain adjoining countries origin.

V-Q016 - Counterfeit Material Avoidance

Supplier is responsible for maintaining an active Counterfeit Material Avoidance program to ensure materials are from original equipment manufacturer (OEM), original component manufacturer and they are NOT altered or misrepresented in any fashion.

V-Q017 - Packaging and Handling

Seller must maintain a system for HANDLING of product that ensures protection from potential damages or degradation throughout the entire processes. PACKAGING method and materials used shall ensure product arrives at Vanguard without physical damages, degradation, contamination, or potential for introduction of Foreign Object Debris.

V-Q018 – Right of Entry Access

Vanguard Electronics, their customer and regulatory authorities reserve the right of access to the applicable areas of seller’s facilities and to applicable documented information, at any level of the supply chain.

V-Q019 – Seller Awareness

Seller must ensure that persons are aware of the following: their contribution to product or service conformity; their contribution to product safety; (i.e. intended application may be a Defense / Aerospace mission critical system); the importance of ethical behavior (i.e never falsifying data or practices that would jeopardize product reliability).