Terms & Conditions
(exceptions or modifications to stated conditions must be formally requested by the supplier and shall be reviewed and accepted by vanguard prior to accepting product or services)
The Seller shall notify and obtain Vanguard Electronics approval of changes in product and/or process, changes of manufacturing facility location including changes of their external providers and significant changes to their Quality management Systems that will directly impact the product / service.
The supplier shall retain records for 10 years that include at a minimum, date of manufacturing, batch lot I.D. control, Manufacturing facility of product / service, processing records, which are applicable to products / services provided for Vanguard Electronics.
The supplier must identify Vanguard’s P.O. number on all documents included with the shipped material (Pack List, C of Cs, Analysis, etc)
All information including but not limited to, Manufactured date / shelf life / batch identification / country of origin / etc. must be typed and legible on supplier’s pack list or material certification. In addition, supplier C of C shall reference the applicable Industry Standard Number and its Revision for the product or service provided.
Information mentioned is preferred printed. Hand written information may be accepted conditionally by Vanguard Management while supplier implements printing method on future deliveries.
Items such as Chemicals / Epoxies / Compounds with limited Shelf Life shall be delivered to Vanguard having no less than 70% of shelf life remaining unless written approval from Vanguard is obtained accepting less than stated above.
Distributors (non-value added) quality management system shall be incompliance with the current revision of AS9120, ISO 9001, or have a Vanguard approved Quality Management System and shall be evidenced by a third party certification.
Vanguard suppliers Quality System shall assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers. Sub=tier suppliers are responsible to comply with the same specifications and requirements specified on this Purchase Order.
Revision and Configuration Control – Seller shall assure they have the revision of the drawing matching the revision noted on this Purchase Order. If an item on this Purchase Order is controlled by a drawing that lists or references a Parts List (PL), the supplier must assure that they have the revisions in effect for the date of this Purchase Order. Supplier should contact the Procurement Agent whose name is on the Purchase Order for the current drawing revision level listing.
The uses of Pure Tin Plated finishes are strictly PROHIBITED. Any Tin PLating or Tin Solder processes shall contain NO LESS than 3 percent LEAD composition, unless specifically authorized in writing by the Vanguard Procurement Agent. The supplier is responsible for communicating these restrictions to subcontractors or sub-tier suppliers as required.
Supplier is responsible for maintaining an active Foreign Object Elimination program to ensure materials remain free of foreign objects and or contaminants throughout processes from manufacturing through final packaging and shipping.
Seller must deliver products / services which contain materials from original equipment manufacturer (OEM), original component manufacturer (OCM) that are: defect free; are NOT altered or counterfeit; reliable; accurate, in accordance to requirements of the product design and purchase order. Seller must notify Vanguard of nonconforming processes, products, or services and obtain approval for their disposition..
A special Manufacturing Process is a process where it is not possible to assure, by typical verification techniques, that product integrity is achieved by the process. The Seller shall certify that these processes such as but not limited to: Plating / painting / soldering / radiography / welding / heat-treating / cleaning / electroplating Anodizing / chemical films were performed in accordance with specification requirements. The certificate shall identify the products processed, the Procurement Agent’s Purchase Order number, and the applicable specifications (including revision letters or numbers) to which the processes conform and the date and the name of the agency that performed the process if other than the Seller.
(shall be certified under NAS 410 Level 3) Non Destructive Test (NDT) requirements for all procured processed for Vanguard applies to, but is not limited to, the following Non Destructive Test methods: Liquid Penetrant (PT), Magnetic Particle (MT), Eddy Current (ET), Ultrasonic (UT), Radiography (RT)
The equipment or supplies furnished under this purchase order shall contain no metallic mercury or mercury compounds and reasonable steps shall be taken to ensure that said equipment or supplies are not contaminated with mercury or mercury compounds. Should the technical data package require mercury or mercury compounds, notify the Vanguard buyer.
Seller must ensure product delivered comply with provisions of the Dodd-Frank Wall Street Reform for conflict minerals (tantalum, tin, tungsten, and gold). These minerals shall not originate from the Democratic Republic of Congo (“DRC”) or certain adjoining countries origin.
Supplier is responsible for maintaining an active Counterfeit Material Avoidance program to ensure materials are from original equipment manufacturer (OEM), original component manufacturer and they are NOT altered or misrepresented in any fashion.
(APPLICABLE to General Dynamics material/product)
Raw material required for the construction of magnetic devices that will be used on a General Dynamics application.
Click on Mission System Quality Codes link below
QA023 Counterfeit Mitigation
(APPLICABLE to Honeywell material/product)
Raw material required for the construction of magnetic devices that will be used on a Honeywell application.
Ref. SPOC 419 – Supplier Counterfeit Parts Prevention Requirements*
This SPOC 419 is intended to prevent counterfeit Electrical, Electronic and Electromechanical (EEE) parts and Materiel (raw materials, hardware, fasteners, bearings, castings, epoxies, paints, etc.) (herein collectively referred to as Items) from entering Honeywell’s supply chain and to:
- Specify the flow-down of counterfeit prevention requirements to suppliers at all levels who are providing Items to Honeywell
- Maximize the procurement and use of authentic Items from documented authorized sources;
- Mitigate risks when Items are not available from documented authorized sources
- Control Items identified as suspect or confirmed counterfeit anywhere within the Honeywell supply chain
- Report suspect and confirmed counterfeit Items, to other potential users and to Government investigative authorities as required by contract or by law
Note: This SPOC is specific to counterfeit prevention and detection, and not fraudulence beyond counterfeiting.
The General Requirements of this SPOC as well as the requirements of Supplier Instruction SI419-01 (and SI419-02 for HAADE Sources), available in the Honeywell HASP Supplier Portal under HASP > Documents > Quality > SPOC > Supporting Documents > SPOC 419 Supporting Documents are applicable to all Items used in fulfillment of Honeywell orders. These requirements are applicable to all levels of the supply chain. Additional custom counterfeit prevention requirements, when outlined in the purchase order, shall be fulfilled in accordance with SPOC 519.
4220.127.116.11. Terms and Definitions
Terms and definitions are located in the Honeywell HASP Supplier Portal under HASP > Documents > Quality > SPOC > Supporting Documents > SPOC 419 Supporting Documents> SPOC 419 Terms and Definitions Document
419.2. General Requirements
419.2.1. Counterfeit Parts Control Plan
Suppliers shall implement a Counterfeit Items Prevention Control Plan. The plan shall comply with the
General Requirements listed in this SPOC and the Supplier/Part Category Specific requirements contained within SI419-01 (and SI419-02 for HAADE Sources).
Suppliers shall perform periodic audits to verify compliance to the requirements of their Counterfeit Parts Control Plan. Plans and records of their audits and results shall be maintained and provided to Honeywell or regulatory agencies (DCMA, FAA, etc.) upon request.
419.2.2. Authorizing Evidence
The Supplier shall verify Items are purchased from authorized sources via the methods contained in SI419-01 and retain documented evidence of authorization.
419.2.3. Mitigation Approaches
The Supplier shall assure procurement of Items, whenever possible, directly from Authorized Sources. Counterfeit Items Prevention Control Plans shall include processes for mitigating risks associated with procurement of Items from other than authorized sources. The Supplier shall use the process outlined in the Honeywell CAWS process defined herein for risk mitigation unless the Supplier has design authority over products delivered to Honeywell and has appropriate risk mitigation processes in alignment with SAE AS6171 included in their plan.
419.2.4. Control of Notification of Items from an “At Risk” source
For deliveries to Honeywell, or other Suppliers of Honeywell, of products that are or contain “At Risk” Items, the Supplier shall notify the recipient, including details of the specific Item and risk mitigation results. This notice shall be provided prior to delivery. “At Risk” Items are those obtained from other than authorized sources or sources that refuse any requirement in this SPOC or comingle “at risk” Items with authorized source Items. This includes instances where the Supplier understands that they are not an authorized source themselves.
419.2.5. Notification of Suspect Counterfeit or Counterfeit Items
Suppliers, upon identification or notification by sub-tier suppliers of suspect counterfeit or confirmed counterfeit Items purchased for or on behalf of Honeywell or that were delivered to Honeywell, shall:
- Quarantine the suspect or confirmed counterfeit parts so that they shall not re-enter the supply chain or be used in production.
- Provide notification to: Their customer within FIVE (5) days in accordance with SPOC 100. Additionally, as required notify the Government Industry Data Exchange Program (GIDEP), industry supported reporting programs (e.g., ERAI), and/or to applicable Government investigative authorities and law enforcement agencies as appropriate and required by law.
Supplier shall indemnify, defend, and hold Honeywell harmless from and against all loss or expense incurred by Honeywell because of the delivery by Supplier to or on behalf of Honeywell of suspect
419.3. Counterfeit Avoidance Workflow System (CAWS)
The Supplier shall use the process outlined here, and in the CAWS (https://cpp.honeywell.com/) for mitigation of ‘at risk’ Items unless the Supplier has design authority over products delivered to Honeywell and has appropriate risk mitigation processes in alignment with SAE AS6171 included in their plan.
Honeywell Approved Test Laboratories – Suppliers shall use a Honeywell Approved Test Laboratory for CAWS lab work in association with risk mitigation. (The list of Honeywell Approved Test Laboratories is contained in the Counterfeit Avoidance Workflow System [CAWS]. When logged into CAWS, select “Approved Test Labs” from the main menu.)
Risk Analysis & Testing – Risk analysis shall be done in accordance with the CAWS documented workflow and the current version of Honeywell’s Counterfeit Avoidance – (EEE or Materiel) Inspection and Testing Statement of Work. (Counterfeit Avoidance – [EEE or Materiel] Inspection and Testing Statement of Work is available in the Honeywell HASP Supplier Portal under HASP > Documents > Quality > SPOC > Supporting Documents > SPOC 419 Supporting Documents
Delivery – Suppliers shall assure that Items accepted per CAWS in accordance with the Counterfeit Avoidance – (EEE or Materiel) Inspection and Testing Statement of Work be shipped directly to a Honeywell production facility from the Honeywell Approved Test Laboratory unless otherwise directed by Honeywell and not be shipped back to the Independent Distributor. (Note: A Honeywell production facility may be a Honeywell Supplier or sub-tier supplier when the Supplier is producing Items on behalf of Honeywell.) If Item is shipped back to the Independent Distributor after it is successfully tested, then the Item shall be retested to the latest revision of Counterfeit Avoidance – (EEE or Materiel) Inspection and Testing Statement of Work as of the date of the scheduled shipment of goods.
419.4. Supporting Document Reference
SI-419-01 available in the Honeywell HASP Supplier Portal under HASP > Documents > Quality > SPOC > Supporting Documents > SPOC 419 Supporting Documents as invoked by this SPOC contains:
- Requirements by Supplier and Part Type (Includes industry standards and exceptions/additions thereto)
- Authorizing Document Criteria (includes identification of authorized sources)
- EEE and Materiel Statements of Work
SI-419-02 available in the Honeywell HASP Supplier Portal under HASP > Documents > Quality > SPOC > Supporting Documents > SPOC 419 Supporting Documents as invoked by this SPOC contains:
- Requirements for HAADE Sources
Seller must maintain a system for HANDLING of product that ensures protection from potential damages or degradation throughout the entire processes. PACKAGING method and materials used shall ensure product arrives at Vanguard without physical damages, degradation, contamination, or potential for introduction of Foreign Object Debris.
Vanguard Electronics, their customer and regulatory authorities reserve the right of access to the applicable areas of seller’s facilities and to applicable documented information, at any level of the supply chain.
Seller must ensure that persons are aware of the following: their contribution to product or service conformity; their contribution to product safety; (i.e. intended application may be a Defense / Aerospace mission critical system); the importance of ethical behavior (i.e never falsifying data or practices that would jeopardize product reliability).
Effective 1/1/2018 – Cyber Security Controls – Due to the possibility of Federal Contract Information (FCI) and/or Covered Defense Information (CDI) being transmitted to the supplier or generated by the supplier, by accepting and performing under this Purchase Order unless the Purchase Order is solely for COTS items, the supplier affirms, for all U.S. Government procurements, that it complies with the following Federal Regulations, in effect on the date of this procurement award: FAR 52.204-21 and DFARS 252.204-7012.
Calibration supplier shall establish, implement and maintain a quality program that is consistent and accredited to the requirements of ANSI/ISO/IEC 17025.
Detail measurements, equipment /tool-gauge identified and reference specification shall be provided with each item contracted for calibration.
Whenever a DPAS rating appears in the DPAS Rating Field on your Purchase Order, it means that it is a rated order certified for national defense, emergency preparedness, and energy program use, and you are required to follow all the requirements of the Defense Priorities and Allocations System regulation (15 CFR part 700). By acknowledging the PO you accepted the DPAS rating.
Defense Priorities and Allocations System (DPAS)
• A regulation administered by the Department of Commerce (DoC) that implements the priorities and allocations authority contained in Title 1 of the Defense Production Act(DPA) of 1950 with respect to industrial resources. The purpose of DPAS is to ensure the timely availability of industrial resources to meet national defense and emergency preparedness requirements. Certain national defense, energy, and homeland security programs are approved for priorities and allocations support. The DoC has delegated authority to DoD to place priority ratings on its contracts in accordance with DPAS and DoD issues approximately 300,000 rated orders annually. DoD uses two priority ratings: DX and DO. DX rated programs and their orders are of the highest national defense urgency and are approved by the Secretary of Defense (SECDEF) or Deputy Secretary of Defense (DEPSECDEF). DO rated orders are of lower priority than DX-rated orders but take precedence over unrated orders. DPAS cannot be used to prioritize food, energy, health, water, or civil transportation resources.
DPAS rules are standard part of U.S. defense contracting process: (15 CFR 700.11 (a))
Two levels of priority ratings:
• (DX) Highest national defense urgency
• All DX rated orders have equal priority and take preference over DO and unrated orders
• (DO) Critical to national defense
• All DO rated orders have equal priority and take preference over unrated orders For more information: https://www.dcma.mil/DPAS