Terms & Conditions
(exceptions or modifications to stated conditions must be formally requested by the supplier and shall be reviewed and accepted by vanguard prior to accepting product or services)
The Seller shall notify and obtain Vanguard Electronics approval of changes in product and/or process, changes of manufacturing facility location including changes of their external providers and significant changes to their Quality management Systems that will directly impact the product / service.
The supplier shall retain records for 10 years that include at a minimum, date of manufacturing, batch lot I.D. control, Manufacturing facility of product / service, processing records, which are applicable to products / services provided for Vanguard Electronics.
The supplier must identify Vanguard’s P.O. number on all documents included with the shipped material (Pack List, C of Cs, Analysis, etc)
All information including but not limited to, Manufactured date / shelf life / batch identification / country of origin / etc. must be typed and legible on supplier’s pack list or material certification. In addition, supplier C of C shall reference the applicable Industry Standard Number and its Revision for the product or service provided.
Information mentioned is preferred printed. Hand written information may be accepted conditionally by Vanguard Management while supplier implements printing method on future deliveries.
Items such as Chemicals / Epoxies / Compounds with limited Shelf Life shall be delivered to Vanguard having no less than 70% of shelf life remaining unless written approval from Vanguard is obtained accepting less than stated above.
Distributors (non-value added) quality management system shall be incompliance with the current revision of AS9120, ISO 9001, or have a Vanguard approved Quality Management System and shall be evidenced by a third party certification.
Vanguard suppliers Quality System shall assure all relevant Purchase Order requirements are flowed down to their sub-tier suppliers. Sub=tier suppliers are responsible to comply with the same specifications and requirements specified on this Purchase Order.
Revision and Configuration Control – Seller shall assure they have the revision of the drawing matching the revision noted on this Purchase Order. If an item on this Purchase Order is controlled by a drawing that lists or references a Parts List (PL), the supplier must assure that they have the revisions in effect for the date of this Purchase Order. Supplier should contact the Procurement Agent whose name is on the Purchase Order for the current drawing revision level listing.
The uses of Pure Tin Plated finishes are strictly PROHIBITED. Any Tin PLating or Tin Solder processes shall contain NO LESS than 3 percent LEAD composition, unless specifically authorized in writing by the Vanguard Procurement Agent. The supplier is responsible for communicating these restrictions to subcontractors or sub-tier suppliers as required.
Supplier is responsible for maintaining an active Foreign Object Elimination program to ensure materials remain free of foreign objects and or contaminants throughout processes from manufacturing through final packaging and shipping.
Seller must deliver products / services which contain materials from original equipment manufacturer (OEM), original component manufacturer (OCM) that are: defect free; are NOT altered or counterfeit; reliable; accurate, in accordance to requirements of the product design and purchase order. Seller must notify Vanguard of nonconforming processes, products, or services and obtain approval for their disposition..
A special Manufacturing Process is a process where it is not possible to assure, by typical verification techniques, that product integrity is achieved by the process. The Seller shall certify that these processes such as but not limited to: Plating / painting / soldering / radiography / welding / heat-treating / cleaning / electroplating Anodizing / chemical films were performed in accordance with specification requirements. The certificate shall identify the products processed, the Procurement Agent’s Purchase Order number, and the applicable specifications (including revision letters or numbers) to which the processes conform and the date and the name of the agency that performed the process if other than the Seller.
(shall be certified under NAS 410 Level 3) Non Destructive Test (NDT) requirements for all procured processed for Vanguard applies to, but is not limited to, the following Non Destructive Test methods: Liquid Penetrant (PT), Magnetic Particle (MT), Eddy Current (ET), Ultrasonic (UT), Radiography (RT)
The equipment or supplies furnished under this purchase order shall contain no metallic mercury or mercury compounds and reasonable steps shall be taken to ensure that said equipment or supplies are not contaminated with mercury or mercury compounds. Should the technical data package require mercury or mercury compounds, notify the Vanguard buyer.
Seller must ensure product delivered comply with provisions of the Dodd-Frank Wall Street Reform for conflict minerals (tantalum, tin, tungsten, and gold). These minerals shall not originate from the Democratic Republic of Congo (“DRC”) or certain adjoining countries origin.
Supplier is responsible for maintaining an active Counterfeit Material Avoidance program to ensure materials are from original equipment manufacturer (OEM), original component manufacturer and they are NOT altered or misrepresented in any fashion.
Seller must maintain a system for HANDLING of product that ensures protection from potential damages or degradation throughout the entire processes. PACKAGING method and materials used shall ensure product arrives at Vanguard without physical damages, degradation, contamination, or potential for introduction of Foreign Object Debris.
Vanguard Electronics, their customer and regulatory authorities reserve the right of access to the applicable areas of seller’s facilities and to applicable documented information, at any level of the supply chain.
Seller must ensure that persons are aware of the following: their contribution to product or service conformity; their contribution to product safety; (i.e. intended application may be a Defense / Aerospace mission critical system); the importance of ethical behavior (i.e never falsifying data or practices that would jeopardize product reliability).
Effective 1/1/2018 – Cyber Security Controls – Due to the possibility of Federal Contract Information (FCI) and/or Covered Defense Information (CDI) being transmitted to the supplier or generated by the supplier, by accepting and performing under this Purchase Order unless the Purchase Order is solely for COTS items, the supplier affirms, for all U.S. Government procurements, that it complies with the following Federal Regulations, in effect on the date of this procurement award: FAR 52.204-21 and DFARS 252.204-7012.
Calibration supplier shall establish, implement and maintain a quality program that is consistent and accredited to the requirements of ANSI/ISO/IEC 17025.
Detail measurements, equipment /tool-gauge identified and reference specification shall be provided with each item contracted for calibration.
Whenever a DPAS rating appears in the DPAS Rating Field on your Purchase Order, it means that it is a rated order certified for national defense, emergency preparedness, and energy program use, and you are required to follow all the requirements of the Defense Priorities and Allocations System regulation (15 CFR part 700). By acknowledging the PO you accepted the DPAS rating.
Defense Priorities and Allocations System (DPAS)
• A regulation administered by the Department of Commerce (DoC) that implements the priorities and allocations authority contained in Title 1 of the Defense Production Act(DPA) of 1950 with respect to industrial resources. The purpose of DPAS is to ensure the timely availability of industrial resources to meet national defense and emergency preparedness requirements. Certain national defense, energy, and homeland security programs are approved for priorities and allocations support. The DoC has delegated authority to DoD to place priority ratings on its contracts in accordance with DPAS and DoD issues approximately 300,000 rated orders annually. DoD uses two priority ratings: DX and DO. DX rated programs and their orders are of the highest national defense urgency and are approved by the Secretary of Defense (SECDEF) or Deputy Secretary of Defense (DEPSECDEF). DO rated orders are of lower priority than DX-rated orders but take precedence over unrated orders. DPAS cannot be used to prioritize food, energy, health, water, or civil transportation resources.
DPAS rules are standard part of U.S. defense contracting process: (15 CFR 700.11 (a))
Two levels of priority ratings:
• (DX) Highest national defense urgency
• All DX rated orders have equal priority and take preference over DO and unrated orders
• (DO) Critical to national defense
• All DO rated orders have equal priority and take preference over unrated orders For more information: https://www.dcma.mil/DPAS